Recruitment Process Outsourcing (RPO): Your recruiting processes in experienced hands

With Recruitment Process Outsourcing, we take over your recruiting processes as an external service provider – in full or in individual steps, with individual recruiters or whole teams.

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Definition

What is Recruitment Process Outsourcing (RPO)?

Recruitment Process Outsourcing (RPO) means that we take over your recruiting process as an external service provider – in full or in individual steps, with individual recruiters or whole teams. Control remains with us. RPO is a longer-term, strategic decision, ideal when there is no or only little in-house recruiting or when a team is being built from scratch.

Principle
Taking over processes or individual steps
Control
By CTG as an external service provider
Character
Longer-term & strategic in design
Scope
From individual recruiters to whole teams
Distinction

RPO or Embedded Recruiting? The difference

Two models, one goal: the choice depends on who is in control and how long you need support.

Recruiter-on-Demand

Embedded Recruiting

Our recruiters (individually or as a team) complement your in-house recruiting. Control remains with you. Short-term and flexible, also for short engagements.

🏢
Useful when: Recruiting structures already in place (or planned) and you want to buy in extra capacity flexibly – e.g. for parental leave cover. 
RPO

Recruitment Process Outsourcing

We take over recruiting processes as an external service provider, in full or in individual steps, with individual recruiters through to whole teams. Control lies with CTG. Longer-term and strategic.

🏢
Useful when: No in-house recruiting in place (or planned) | Project RPO (team build-up) | RPO Lite (partial processes only).
Benefits

What benefits does RPO offer? Recruiting that pays off.

Recruitment Process Outsourcing combines speed with quality: you scale your recruiting capacity on demand without permanently building internal teams, and transparent metrics keep you in control at all times.

100+
Recruiting experts
In nine specialised agencies
770,000+
Active contacts
Network across the DACH region
9
Industry agencies
Tech, Finance, Digital & more
100%
Cost transparency
Costs per Hire transparent and traceable
⚡

Maximum flexibility

Scale your recruiting capacity on demand without permanently building internal teams and the associated fixed costs.

🚀

Fast start

Our recruiters are available at short notice and support you in reaching your hiring goals without a long onboarding period.

📊

Cost transparency

Lean cost models with no hidden additional fees – Costs per Hire are transparent and traceable at all times.

⏱️

Shorter time-to-hire

Thanks to experienced recruiters and innovative methods, suitable employees can be found faster and opportunity costs reduced.

🤝

Network of the CTG Group

Throughout the entire collaboration, you benefit from the know-how, experience and networks of our 100+ CTG experts.

🎯

Stronger employer brand

Greater visibility and a better candidate experience improve your chances of securing the best talent in the future as well.

Use cases

When is RPO useful? Four typical situations

From complete takeover to individual sub-processes – RPO adapts to your starting position.

01
Full RPO

No or little in-house recruiting

Where no internal recruiting structures exist yet, we take over the entire process as an external service provider – from requirements analysis to hiring.

02
Project RPO

Build a new team or location

Whether a new location, digital unit or ramp-up: for a defined project, we provide a complete recruiting team that fills the necessary roles in a targeted way.

03
RPO Lite

Outsource individual sub-processes

Not everything needs to be outsourced: we take over specific individual steps, such as active sourcing, screening or candidate management, while the rest remains with you.

04
Strategic

Strategic realignment

When you are realigning your recruiting, we support you over the longer term as a Trusted Advisor: operational processes, structure building and advice on channels and candidate experience.

The process

How does an RPO project work? In four phases

Clearly structured and transparently accompanied – from the first conversation to ongoing reporting.

1
Needs & Requirements Analysis
2
Proposal & Recruiter Selection
3
Kick-off Briefing & Project Start
4
Jour Fixe & Reporting
Phase 01

Needs & Requirements Analysis

Together we clarify what needs to be done and which mode fits: Recruitment Process Outsourcing or Embedded Recruiting.

Hiring needs: Which positions need to be filled by when?
Hiring process: Which steps should we take over?
RPO vs. Embedded: Which mode makes sense?
Phase 02

Proposal, Legal & Recruiter Selection

We put together a suitable proposal and assemble the right team for your project.

Proposal including service catalogue
Assembling an individual project team
Technical & legal formalities (IT, access, data protection)
Phase 03

Kick-off Briefing & Project Start

At the start, we clarify interfaces and responsibilities and gather all recruiting-relevant information.

Defining interfaces, responsibilities & reporting formats
Allocation of (position-specific) responsibilities
Introduction to stakeholders (HM, HR, management, works council) & gathering information
Phase 04

Jour Fixe & Reporting

During ongoing operations, we keep you transparently up to date and adapt the collaboration to changing needs.

Regular exchange on the success of the collaboration
Reports documenting progress
Joint analysis of changing needs
←
→
Service catalogue

What we take over – in full or in part

From a single step to the entire process: you decide which tasks to outsource.

Creating requirement profiles
Creating job advertisements
Active Sourcing
Digital candidate management
Screening Calls
Interviews & Assessment
Appointment coordination
Contract negotiations
KPI Tracking & Reporting
Stakeholder Management
Candidate Journey Optimisation
Consulting
Personality tests
…and much more
Flexibly combinable

Which RPO model suits you?

Three models – the difference lies in how much you outsource. Choose according to your starting position.

Individual steps

Selective RPO

You outsource specific process steps, such as sourcing, screening or candidate management. The rest remains in-house with you.

✓
Ideal if you only want to hand over certain tasks.
Popular
Whole process · project-based

Project RPO

The entire recruiting process, related to one project, e.g. a new branch or department. Quickly scalable, also for niche and specialist roles as well as skilled professionals and executives.

✓
Ideal if you need to fill many positions at short notice, seasonally or for a project.
Whole process · permanent

End-to-End RPO

We map your entire recruiting process from requirements analysis to hiring. Comprehensive, permanent implementation.

✓
Ideal if you want to outsource your recruiting entirely.

What our clients say about us

Ingo Fraedrich
VetZ - Management

"All expectations met. Professional and customer-focused! I am very satisfied with the result. Many thanks to the Sinceritas team!"

Frank Hasselmann
Managing Director - Digitec Galaxus
…on working with our agency
Mark Schuchert
HR Officer - HDN

"Using headhunting for the first time, we chose PALTRON from several potential service providers. From the start, the communication was exceptionally detailed. In addition, the transparent process and PALTRON's reliable availability kept us up to date at all times. As a result, we were able to fill a key position successfully in a short time."

Frank Hasselmann
Managing Director - Digitec Galaxus
…on working with our agency
PALTRON
Maik Gronau
Managing Director - GWA Hygiene

"alphacoders has become an integral part of our tech recruiting. We have been working together for over 2 years now and have already successfully filled several different IT positions. As a startup, we greatly value the comprehensive advice, from sharpening the profile and selecting candidates to helping us optimise our own internal hiring process. We are very glad to have alphacoders by our side."

Frank Hasselmann
Managing Director - Digitec Galaxus
…on working with our agency
Wiebke Ernst-Ringena
Deputy Head of HR

"With the help of the recruiting experts at alphacoders, we were able to successfully fill several challenging roles in our digitalisation, IT and procurement departments. The collaboration was always marked by very good advice, open communication and maximum transparency. We look forward to our next joint projects with alphacoders!"

Frank Hasselmann
Managing Director - Digitec Galaxus
…on working with our agency
Jörn Hartig

"We have been working very closely and in partnership with Foxio Consulting for several years. I particularly remember the start-up phase of hagebau connect, when the Foxio team successfully supported us in building our expert team under tight time pressure. We will continue to rely on Foxio's speed and professional advice in the future."

Frank Hasselmann
Managing Director - Digitec Galaxus
…on working with our agency
Rainer Klipp

"Since joining E&V as CDO, I have been working successfully with Foxio. Digital transformation was and remains a key issue for us – in Tim and Lars we have recruiting sparring partners at eye level who understand what transformation means. Thanks to data-driven recruiting and the weekly reports including conversion rates, we always have an optimal view of the status of the search. We look forward to continuing to win over high performers for E&V together with Foxio."

Frank Hasselmann
Managing Director - Digitec Galaxus
…on working with our agency
Andrea Nitschmann
HR Business Partner

"The recruiters at BENOMIK support and guide us very competently, quickly and professionally throughout the entire recruiting process. The presentation and quality of the profiles and the regular jour fixe meetings enable an efficient selection of candidates. And BENOMIK succeeds in generating perfect matches not only professionally but also in terms of our corporate culture."

Frank Hasselmann
Managing Director - Digitec Galaxus
…on working with our agency
Elena Ulmasova

"Thanks to the support of CTG's tech recruiter, we were able to expand our pipeline with suitable candidates, optimise the candidate experience and win numerous tech talents. The recruiter-on-demand model offered made complete sense for us, which is why we are happy to recommend it."

Frank Hasselmann
Managing Director - Digitec Galaxus
…on working with our agency
Franziska Würtz

"Thanks to the professional support of an interim recruiter from ScalableTalent, we were able to absorb staff shortages in recruiting at short notice and reach our hiring goals. Onboarding and induction went quickly and smoothly, so our temporary colleague integrated into the existing team very quickly and was able to support us promptly. Our brands were (...) represented very well."

Frank Hasselmann
Managing Director - Digitec Galaxus
…on working with our agency
Armin Bauer
IT Security Lead

"With PALTRON, we were able to fill a leadership position in IT security within a few weeks. We found our new employee among the very first candidates presented. Many thanks to Oliver Mantau and his team for the great collaboration."

Frank Hasselmann
Managing Director - Digitec Galaxus
…on working with our agency
PALTRON
Lena Wissing
Junior HR Manager focusing on Talent Acquisition

"We have come to know PALTRON as a reliable, competent and reputable recruitment service provider. Particularly good were both the selection of profiles presented and the personal, transparent and appreciative support throughout the entire process."

Frank Hasselmann
Managing Director - Digitec Galaxus
…on working with our agency
PALTRON
Laura Albrecht
Senior HR Manager – Recruitment at EGON OLDENDORFF Management GmbH

"With the help of Numeris Consulting, we brought a very challenging search in the finance field to a successful close and ensured a great team fit, which matters enormously to us, especially for leadership positions. We were always well informed throughout the entire process, and communication was always on an equal footing. We are happy to recommend the Numeris team and look forward to further projects."

Frank Hasselmann
Managing Director - Digitec Galaxus
…on working with our agency
Numeris Consulting
Madeleine Heitmann
Senior People & Culture Manager - Remazing

"FindusFinds supported us in finding applicants for various positions in a short time. The collaboration was always very professional, cooperative and uncomplicated. We recommend Niklas and his team and look forward to future projects with FindusFinds."

Frank Hasselmann
Managing Director - Digitec Galaxus
…on working with our agency
Geraldine Hild
HR Manager at APARAVI Software Europe GmbH

"Recruiting at the very highest level

Unfortunately, the quality of previous recruiters left a lot to be desired; this has changed completely with this partnership.
Proactive information sharing is a top priority here. On top of that, they have a knack for finding the right candidates. CareerTeam understands our culture and our standards; the collaboration was textbook. We look forward to a long-term partnership and more exciting projects."

Frank Hasselmann
Managing Director - Digitec Galaxus
…on working with our agency
Wolfram Kiwit
Editor-in-Chief - Lensing Media

"Our contact Margarita Kwindt was reliable, a strong communicator and impressed us with good client management. With her team, she was able to present several candidates with very good profiles in a relatively short time, which allowed us to complete the search process quickly and entirely in line with our requirements."

Frank Hasselmann
Managing Director - Digitec Galaxus
…on working with our agency
Gundula Pabst
Head of HR Marketing & Recruitment - Galeria Kaufhof

"CareerTeam supports us in recruiting digital executives and experts with truly good candidates. The collaboration is very cooperative, always reliable and characterised by good advice."

Frank Hasselmann
Managing Director - Digitec Galaxus
…on working with our agency
Thomas Grimm
Vice President Human Resources Group - SAF Holland

"Pia Thomsen and her team impressed us above all by presenting only excellently suited candidates within a very short time. This allowed us to complete the search quickly, efficiently and satisfactorily."

Frank Hasselmann
Managing Director - Digitec Galaxus
…on working with our agency
Jeremias Meier
Founder & CEO - Bexio

"The collaboration with CareerTeam was extremely professional; within a very short time we were presented with high-quality profiles. The entire organisation was excellent: I had only minimal coordination effort, and the recruiter in charge ensured an efficient process with well-structured follow-ups. I can recommend Fabian Weber and his team without reservation."

Frank Hasselmann
Managing Director - Digitec Galaxus
…on working with our agency
Frank Hasselmann
Managing Director - Digitec Galaxus

"Efficient exchange and open, honest feedback were the foundation of our collaboration with CareerTeam. We were very satisfied with the fast and effective search."

Frank Hasselmann
Managing Director - Digitec Galaxus
…on working with our agency
Anna Semmelroth
COO - Eurowings Digital

"With the help of CareerTeam's network and expertise, we were able to fill the management level of Eurowings Digital with high-calibre people despite a demanding search process."

Frank Hasselmann
Managing Director - Digitec Galaxus
…on working with our agency
Felix Schneider
Co-Founder & Marketing Director - Dreamlines

"CareerTeam played a key role in helping us build a global management team. Thanks to its comprehensive digital understanding and international network, CareerTeam completed all searches successfully in a very short time. We are already looking forward to continuing our collaboration."

Frank Hasselmann
Managing Director - Digitec Galaxus
…on working with our agency
Dr. Henning Frommer
Project Lead Digital - Gothaer Versicherung

"CareerTeam's search process was extremely precise. All the profiles presented were relevant to the position, which allowed us to complete the assignment to our complete satisfaction."

Frank Hasselmann
Managing Director - Digitec Galaxus
…on working with our agency
Dr. Christian Brandt
Managing Director andsafe AG - Provinzial NordWest

"Not least the full-service approach and the expert input regarding the difficult location are what have made the cooperation with CareerTeam an extremely successful project for us so far."

Frank Hasselmann
Managing Director - Digitec Galaxus
…on working with our agency
Angelika Kambeck
Head of Strategic Group HR - Klöckner & Co

"Through CareerTeam, we gained access to a network of digital experts. We were able to build our digital unit from scratch and are extremely satisfied with the service."

Frank Hasselmann
Managing Director - Digitec Galaxus
…on working with our agency
Frequently asked questions

Frequently asked questions about Recruitment Process Outsourcing (RPO)

What is Recruitment Process Outsourcing (RPO)?

+

With RPO, an external service provider takes over recruiting processes in full or in individual steps. Implementation is carried out by individual recruiters or whole teams, controlled by the service provider. RPO is a longer-term, strategic decision and is particularly suitable when there is little or no in-house recruiting or when a team is being built from scratch.

What is the difference between RPO and Embedded Recruiting (Recruiter-on-Demand)?

+

With Embedded Recruiting or Recruiter-on-Demand, our recruiters complement your existing in-house team, and control remains with you – ideal for short-term, flexible support such as parental leave cover or temporary capacity peaks. With RPO, we take over the recruiting processes as an external service provider and manage them ourselves. RPO is longer-term and strategic in design and also works without existing in-house recruiting.

Does RPO also cover individual recruiting steps?

+

Yes. With RPO, not all tasks necessarily have to be outsourced. We also take over specific sub-processes, such as active sourcing, screening or candidate management, while other steps remain with you.

When is RPO useful?

+

RPO is suitable when there is no or only little in-house recruiting, when a recruiting team is to be built from scratch, when individual sub-processes are to be outsourced permanently, or when recruiting is being strategically realigned.

What RPO models are there?

+

CTG Consulting essentially offers three models: outsourcing individual sub-processes, setting up a complete recruiting team for a limited period, e.g. for a new location, and taking over the entire recruiting process when there is no in-house recruiting.

How does an RPO project work?

+

In four phases: 1. joint needs and requirements analysis, 2. proposal, legal matters and selection of the project team, 3. kick-off briefing and project start, 4. ongoing operation with a jour fixe and reporting, including joint analysis of changing needs.

Book a no-obligation consultation now

Josef Günthner
Senior Partner

Talk to us about:

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